Invite team members, manage roles and permissions, and control access to spaces and content in Wonderful.
Wonderful uses a two-level permission model: workspace roles that apply across everything, and space roles that control access to specific brands or clients. This means you can have colleagues who are full admins across all spaces, and clients who can only view one specific brand's work.
Workspace
āāā Workspace Admin ā full access to all spaces and settings
āāā Workspace Member ā access controlled per space
āāā Space Admin ā full control of a specific space
āāā Space Member ā can create and edit within the space
āāā Space Viewer ā read-only access to the space
A person is a Workspace Member until you add them to specific spaces. Without space membership, they can log in but can't see any content.
Invitees receive an email with a join link. They create an account (or sign in if they already have one) and land directly in your workspace with access to the spaces you selected.
You can also add existing workspace members to a space directly:
You can add someone to multiple spaces with different roles in each.
| Role | Access level |
|---|---|
| Workspace Admin | Full access to all spaces, settings, billing, integrations, and all members. Can manage workspace-level integrations and change billing. |
| Workspace Member | No access by default. Access is granted by adding them to specific spaces with space roles. |
Recommendation: Keep Workspace Admins to a small group ā typically founders, senior account managers, or ops leads. Everyone else should be a Workspace Member with appropriate space-level access.
| Role | What they can do |
|---|---|
| Space Admin | Edit space settings, manage members, control brand hub, manage integrations and tools, create/edit/delete all content |
| Space Member | Create tasks, upload and manage assets, launch ads, leave comments |
| Space Viewer | View all space content, leave comments on shared assets, cannot edit or create |
When to use Viewer: For clients who need to review work without editing it. For brand stakeholders who need visibility into campaign progress. For leadership who want to check in without risk of accidental changes.
Workspace role:
Space role:
The person remains in the workspace and any other spaces they belong to.
This removes them from all spaces in the workspace. Their previously created content (tasks, comments, uploads) remains.
Wonderful is designed for cross-organization collaboration. External people ā brand clients, freelancers, creators ā can be added to a space without getting access to anything else in your workspace.
They'll create a free Wonderful account (or sign in to an existing one) and see only the space(s) they've been invited to. They have no visibility into your other spaces or workspace settings.
For one-off reviews that don't require ongoing access, use public review links instead of invitations:
ā See Sharing Assets for how to generate review links.
No ā workspace-level roles are Admin and Member only. Viewer access is a space-level role. Invite them as a Workspace Member, then add them to relevant spaces as Viewer.
Yes. A person can be a Space Admin in one client's space and a Space Member in another. Their effective permissions depend on which space they're working in.
Their account is deactivated for your workspace. Their content (tasks they created, assets they uploaded, comments they left) remains in place.
Yes. Contact support@usewonderful.com to transfer workspace ownership.
Google SSO works out of the box ā any member can sign in with Google. Contact us for other SSO options.
No. Each space is completely separate. Clients can only see the specific space(s) they've been invited to.
Yes. Add them to the specific space(s) they're working in at the Member or Viewer role. They have no access to anything outside those spaces.