Share creative assets, boards, and tasks with teammates and external stakeholders using privacy controls and public links in Wonderful.
Wonderful gives you precise control over who can see your creative work. By default, everything is private to your workspace. You can open access for specific assets, tasks, or boards ā for teammates, clients, or the public ā without compromising the rest of your workspace.
Every asset, task, and board has one of three privacy states:
Only members of your workspace can view the item. This is the default for everything created in Wonderful.
Use this for: all internal work in progress, sensitive client assets, anything that shouldn't leave your organization.
Anyone with the link can view the item and leave comments after signing in with a Wonderful account (free). They cannot access any other part of your workspace.
Use this for: sharing work-in-progress with clients for feedback, external creative partners, stakeholders who aren't in the workspace.
Anyone with the link can view the item without signing in. No comment access.
Use this for: presenting approved creative to external parties, sharing portfolio work, sending a link to a client meeting.
Public links are unique, secure URLs. They can be disabled at any time.
| Action | Public View | Public Review |
|---|---|---|
| View assets and documents | ā | ā |
| Download assets | ā | ā |
| Leave comments | ā | ā (after free sign-in) |
| Reply to comments | ā | ā |
| Change task phase | ā | ā |
| Upload assets | ā | ā |
| See other workspace content | ā | ā |
External reviewers using Public Review links are clearly marked in comments as external contributors.
For ongoing collaboration, add people to your workspace and assign them to specific spaces. They get full space member access rather than just a shared link.
ā See User Management for how to invite and manage space members.
Spaces have a visibility setting:
Agencies should keep client spaces Private for confidentiality.
Wonderful clearly communicates what you can and can't do based on your access level:
Yes. Boards support the same three privacy levels as individual assets. Share a board to give access to everything in it at once.
Yes, for Public Review ā they'll need to create a free account. For Public View, no account is required.
Yes. View activity is logged. Open the task or asset's activity log to see when it was accessed via a public link and (if signed in) by whom.
Currently, granular per-person sharing for external parties works via the Public Review link ā anyone with the link can access it. Per-email invitations for external reviewers are on the roadmap.
Shared tasks are live ā the link always reflects the current state. If new assets are added or versions are updated, the reviewer sees the latest version the next time they open the link.
Not currently. You can disable the link manually at any time.