Tasks are the core unit of work in Wonderful. Learn how to create tasks, manage phases, organize assets and documents, and use kanban and list views.
A task in Wonderful represents one creative initiative — a single ad, a campaign batch, a content piece, or anything else your team produces. Everything related to that initiative lives on the task: the brief, the assets, the team discussion, the ad configuration, and the full history.
Every task has the following:
| Field | Description |
|---|---|
| Name | The task title — e.g., "Summer Sale Hero Video" |
| Brief | Rich text description of what needs to be made, why, and for whom |
| Assignee | The team member responsible for driving it to completion |
| Due Date | Optional deadline |
| Phase | Current stage in the workflow |
| Assets | Creative files attached to the task |
| Documents | Briefs, copy docs, notes in rich text format |
| Comments | Threaded discussions linked to assets |
| Activity Log | Automatic audit trail of every change |
| Task Number | Auto-incrementing ID for easy reference |
Phases define where a task is in your workflow. Think of them as columns on a kanban board.
Phases are organized into macro groups — high-level buckets that control filtering and automation:
| Macro Group | Meaning |
|---|---|
| Backlog | Ideas and future work, not yet started |
| Brief | Planning, requirements, creative brief writing |
| Creative | Asset production and iteration |
| Ads | Final review, ad configuration, and launch preparation |
| Completed | Successfully launched |
| Canceled | Discontinued, archived |
Within each macro group, you can create custom phases that match your team's actual process. For example, in the Creative macro group:
The kanban board shows one column per phase. Tasks flow left to right.
Tasks can be created from several places:
When creating a task:
The task opens immediately so you can write the brief, add assets, or add more details.
The kanban board gives your team a visual overview of all work in progress.
Drag a card to a new column to advance it through the workflow. Every move:
Filter which phases are visible using the macro group filter at the top. Common view:
The list view shows tasks in a flat or grouped table format — useful for tracking deadlines, reviewing all work by assignee, or getting an overview of a large backlog.
| Group by | Use when |
|---|---|
| Phase | See all tasks in each workflow stage |
| Assignee | Review workload per team member |
| None | Flat list, sorted by your chosen field |
Sort by: Manual (drag to reorder), Due Date, Assignee, or Phase.
Filter by assignee, phase, or any combination. Filters are stackable. Save a filter combination as a named View (e.g., "My Overdue Tasks") for quick access.
Tasks are containers for creative assets — the images, videos, and files your team produces.
Wonderful automatically groups assets by filename similarity and aspect ratio. This matters for ad creative:
Upload a new file over an existing asset to create a new version. All comments and history stay attached. You can navigate between versions in the review view.
Tasks can contain one or more documents — rich text files for briefs, copy drafts, notes, or anything else that needs to be written.
The task detail page has several tabs:
| Tab | Contents |
|---|---|
| Assets | All creative files attached to this task |
| Ads | Meta ad configuration and launch status |
| Activity | Complete event log — who did what and when |
| Info | Task metadata, linked products, landing pages |
Save any document as a reusable template at the space level, so your team starts every task from a consistent structure rather than a blank page.
Creating a template:
Using a template:
Templates save time on every new brief and keep brief quality consistent across your team.
When working with external creators, UGC producers, or freelancers, you can give them a Collect link — a board that lets them upload files directly without needing a Wonderful account or login.
Setting up a Collect link:
Creators open the link, see the brief, and drop their files directly into the board. Files appear in the task immediately — no email attachments, no transfer links.
Tasks can be linked to Products and Landing Pages defined in your Brand Hub. This provides context for:
There's no limit on the number of tasks per workspace or team.
Tasks have a single primary assignee. For multi-person work, use comments to coordinate and subscriptions to keep others notified.
Yes. Drag tasks up or down within a column on the kanban board to set priority order. The order is preserved and saved automatically.
A task is a unit of work with a workflow phase, assignee, and brief. A board is a visual container for organizing assets — boards can exist within tasks or independently in the Asset Library. One task often has one or more boards for organizing complex creative sets.
Yes. Open a task and use the Duplicate action in the task menu. This copies the task structure (name, brief, phase) but not the assets.
Not directly — there's no formal dependency or blocker relationship between tasks yet. The best workaround is referencing related task names or numbers in the brief or comments. Task linking is on the roadmap.
Not in a traditional sense. Complex work is typically organized by using multiple tasks or by using boards within a task to group different creative directions. Custom phases also let you break a task into logical stages.
Move tasks to the Completed or Canceled macro group. Completed tasks are hidden from active views by default but remain searchable and accessible.